Are you planning an outdoor event? Don’t let the threat of rain get you under the weather!
With careful prep and planning, you can arrange an event that’s weather-proof –one that you’ll be able to pull off without a hitch come rain or shine –or scorching sun, wind, or snowstorm!
But protection from the elements is just one aspect of outdoor event planning. Other potential issues that can arise include bugs, slippery walkways, and problems with permits and facilities.
Being prepared in case of the unexpected is an important part of planning your big day. Here are a few things that you’ll want to do to help disaster-proof your event in case of an emergency.
Weather can make or break your event, and unfortunately –it is something you can’t control. You can, however, ensure that you have a backup plan and a marquee –or indoor facilities to ensure that your event will go on even if the rain clouds appear. For outdoor events, you’ll also want to make sure that you use decorations that won’t blow away in the wind. Choose sturdy décor pieces, and make sure everything is anchored properly.
Even if it doesn’t rain, you’ll still want to ensure the comfort of your guests. If it’s a hot day, you’ll want to make sure that the guests aren’t forced to sit out in the hot sun for too long without proper protection –so provide shade, water, and sunscreen. If there’s been a lot of rain recently, make sure you prepare for slippery walkways. Also, consider pests; mosquitos, gnats, and ants –you’ll want to make sure the area has been sprayed before the event.
While not exactly the highlight of a party, obtaining the proper permits is an important part of the process. Many outdoor events require a permit, so don’t wait until the last minute to find out about this important detail. Once you’ve booked a venue, get the proper permits; neglecting this step could get your event cancelled.
Finally, you’ll want to make sure there are adequate facilities for your guests. If there are no restrooms, you’ll need to hire some for the day. If the venue has on-site restrooms, make sure you check their condition before the event. In some cases, you may want to spruce the bathrooms with extra toilet paper, scented candles, and toiletries.
Prepping for the event is often more work than the main occasion –but it’s an important part of your event. By taking time to be well-prepared, you’ll be able to look forward to your big day without having to worry about the weather, or any other unexpected issues that may arise!
At Bash Divas, we take the stress out of event planning. Contact Bash Divas for help planning your big day.
Image: Katsu Nojiri