If you have a special event coming up, then you’ll want to do everything you can to ensure that your day will be memorable –in a good way, that is!

3 Event Fails That Your Guests Will Hate

If you have a special event coming up, then you’ll want to do everything you can to ensure that your day will be memorable –in a good way, that is!

If you have a special event coming up, then you’ll want to do everything you can to ensure that your day will be memorable –in a good way, that is!

Most of us know that failure to plan an event properly is a guaranteed recipe for disaster.

While most guests will be understanding about small mistakes, if something catastrophic goes wrong you can almost guarantee an epic fail –the kind that will live on in the photo albums and memories of friends and family down the road. Don’t be like the bride and groom who thought it was acceptable to forgo chairs and tables for their guests or the ones who ended up setting fire to the carpet after a failed fireworks display!

The good news, though, is that with careful planning, you can help to stave off many disasters. Here are a few event fails that you’ll want to watch out for on your big day.

1. Mismatched Expectations
If your invitation states that you are having after-dinner jazz, it would be a complete fail to hire a rock band instead. While you may have changed your mind –your guests were prepared for one thing and weren’t expecting this sudden change of plans. Don’t make this amateur mistake –try to ensure that the entertainment and event is consistent with what you’ve promised. If you are uncertain about your specific plans, you should leave it out of your invitations. For example, you could simply say “live music,” instead of specifying the genre.

2. Getting the Date Wrong
You only have to get the date wrong once for this disaster to happen. Imagine booking your venue for the wrong Saturday in June or telling the caterers to be there on the wrong date. When you show up for your wedding, you could be shocked to find a different bride walking down the aisle –and you wouldn’t be the only one! Your guests would be in for a surprise as well if the date on their invitations was also wrong. Getting the date wrong, even just by one day can spell disaster, so make sure you check, recheck, and then check again to ensure that the date is correct to avoid this embarrassing fail.

3. Catering Disasters
Food is an important part of a successful event and something that most of your guests will be looking forward to. Make sure you avoid potential catering disasters by clearly communicating your expectations to the catering company ahead of time, and by making sure that your guests know what to expect. Don’t advertise a luau and provide a DIY noodle bar –your guests will be able to tell the difference!

The good news is that these fails –and more can usually be avoided with good communication. Inform your guests about what they can expect, and try to stick to your promises. Likewise, clearly communicate your expectations with all of the caterers, vendors, and performers that will be involved with your event. Don’t be afraid to double check your dates and times with your vendors, after all, it’s your big day –and it’s understandable that you will want everything to be perfect. A little bit of communication can go a long way towards ensuring that it will be!

If you’re hoping to avoid these types of mishaps on your special day, then you’ll want to ensure that you have a professional event coordinator by your side. Contact Bash Divas for help planning your big day, and make sure everything goes exactly as you –and your guests are expecting!

Image: Ray Boyington

Using a professional event planner for your next corporate event can be a great investment.

Corporate Events Made Easy – It’s a No Brainer

Planning a corporate event?

You’re going to want a great team by your side!

While planning a corporate event sounds simple enough –the fact is that it can be a logistical nightmare. Trying to plan and arrange everything ahead of time and booking and coordinating everything from the venue to food, and entertainment can be tricky.

The good news, though, is that it doesn’t have to be difficult. Whether you have an idea about where or what you want to happen at your event, or if you’re still undecided –at Bash Divas, we can meet you where you’re at –and take the task of planning the occasion from monumental project –to done!

From company milestone celebrations to conferences, we have what it takes to arrange any event, and will plan every detail according to your exact specifications. Let’s take a quick look at a few of the services that we offer –things that we do behind the scenes to ensure that our clients’ events are professional and enjoyable occasions.

  • Theme Event Conception & Scripting
    We will work with you to create a plan, to ensure that everything unfolds according to your exact specifications.
  • Budget Management
    We will work within your budget to make your event happen.
  • Venue Sourcing & Contract Negotiation
    Searching for the perfect venue is time-consuming work. We are committed to sourcing the perfect location for your event.
  • Environmental Design & Construction
    Need a stage constructed on-site? We’ll find a suitable venue, and work closely with contractors to make sure all work is performed to standard.
  • Tradeshow & Exhibition Production
    Planning a tradeshow or exhibit? We can help!
  • Specialty Entertainment & Celebrity Bookings
    If special entertainment is on the agenda, we will work for you to make it happen.
  • Event Design & Technical Production
    We will design the event, and ensure that all of the required technical equipment will be on-site.
  • Production & Labor Management
    We’ll work closely with the production team to ensure everything goes according to plan.
  • Media Design & Production
    We will work closely with our design team to ensure that you have a professional logo –and promotional materials for the event.
  • Executive Presentation Support
    We’ll ensure that the presentation venue features necessary amenities.
  • Web & Internet Communications Satellite Broadcasting
    We can provide live streaming, if you choose, to broadcast your event to those who aren’t able to attend.
  • Video Production & Distribution
    We can arrange for video to be recorded during the event.
  • Incentive Travel & Destination Management
    Planning an out-of-town event is even more difficult. We are your destination event management experts, with experience planning out-of-town events.

If you’re looking for help planning a corporate event, consider enlisting the help of experienced, professional event planners. This will free you up from having to worry about everything coming together, and give you confidence that your occasion will be hassle-free, and professional.

Planning an event? Contact professional event planners Bash Divas for your corporate event.

Image: TheArches

3 Tools for Creating the Perfect Event

3 Tools for Creating the Perfect Event

An amazing event is the result of hard work –and careful planning.

Creating a perfect event doesn’t happen overnight.

As you undoubtedly know, there’s a lot that goes on behind the scenes to take an event from the idea stages, on to the grand occasion. From the initial concept and planning stages to sourcing the venue, décor, food, and entertainment, and then pulling off the perfect event seamlessly and professionally, there’s a lot that happens to turn your ideas into the final occasion.

We know that you have a spectacular event in mind, and we want to do everything we can to help make your day as perfect as you’ve imagined. So how do we do it? Read on to see our three tools that we use to create events.


First things first: we start by getting together with you and discussing your upcoming event. We want to hear your ideas, and see what you have in mind for the occasion. Good communication is the foundation of everything that we do, and the key to keeping everyone on the same page. Explain your ideas event to us, and let us take it from there.


Next, we’ll move forward and begin planning your event. Together, we’ll look at your event details and see how we can turn your dreams into reality. At this stage, we’ll look into venue options, if you don’t have one in mind already, as well as other important details for the occasion including the décor, the menu, contractors, performers, and more –keeping you involved every step of the way.

Making It Happen

Finally, it is time to put the plan into motion and make your event happen. We’ll look together at the details, to ensure that your event comes together according to your expectations, and budget. This stage is the accumulation of previous weeks that were spent planning and coordinating every detail. Our initial work will allow us to ensure, with confidence, that your event will be the special occasion that you’ve been looking forward to.

So there you have it; three necessary tools for event success. If you have an upcoming event, consider enlisting the experience of a professional event planner to ensure that your occasion is everything that you’d hoped it would be –and more.

Planning an event? Contact Bash Divas, professional event coordinators for events in Toronto and the Greater Toronto Area.


Image: Shari’s Berries

How to Turn Your Party Into a Successful Event

How to Turn Your Party Into a Successful Event

Planning a party? Follow these steps to ensure it’s a success!

If you’re planning a party, naturally you’ll want it to go off without a hitch.

While it may seem overwhelming during the early stages, the fact is that with proper planning –and hard work, all of the over-the-top preparations will pay off when the big day arrives.

Whether you’re organizing a corporate event or a bridal shower, there are a few things that you can do to ensure party-perfect success. Here’s a quick checklist for you to follow. Keep to it, and you’ll be able to enjoy the big day when it arrives.

  • Enlist Help

First thing first, ensure that you have enough help for the big day. Depending on the size of your party, this could mean enlisting the assistance of your friends and family, or a professional who will work to make your day extra special.

  • Choose a Theme

Having a theme will help you to choose coordinating décor and food. If you don’t want to have a theme though, no worries –just choose two, or three coordinating colors instead. Or, have a theme for your food to ensure that it all goes together. Ideas could be Mexican food, bistro, light refreshments and drinks, or dessert only.

  • Send Out Invitations

Armed with your theme and your helpers, you’re ready to notify your guests. Send out invitations early, and inform guests of the theme, the dress code, for example: costume, swimming party, or informal, as well as the type of refreshments that will be served.

  • Plan the Menu

What will you serve? Will you have light refreshments? What about drinks?

  • Plan the Table Layout

If you’re having a dinner party, now is the time to plan the table layout. Make sure you have enough tableware, and plan the centerpieces, individual place settings, and place cards.

  • Go Shopping

Once you have a menu, you’ll be able to write up an ingredients list and hit the stores. Stock up on extra to encourage your guests to linger for longer. You’ll also want to buy the decorations and supplies for your table settings.

  • Cook the Food

When should you prep the food? Ideally, you’ll want to be able to make as much as possible ahead of time, and freeze things that can be frozen ahead of the big day.

  • Clean

Ideally, you’ll want to clean one or two days ahead of the event.

  • Prep

Do as much prep as you can ahead of time. This means cooking the last of the food, making the individual place cards, decorating, and arranging flowers.

  • Set Up

Finally, the day of the event, you’ll want to finish the final steps. Mix the dips, make the drinks, set up the final decorations, and make sure the last of the food is ready to go.

Planning ahead of time is key to a successful event. Do as much as you can early, to save you time –and stress on your big day. Then open the door, greet your guests, and have a good time!

To ensure that your party is a success, consider enlisting the services of a professional party planner. At Bash Divas, we’re your partner for brilliant party success! Discuss your ideas with us today!

Image: ProFlowerswww.proflowers.com

what could possibly go wrong

You’ve Got This! Don’t Let These Common Disasters Ruin Your Event

When planning your event, make sure you have a backup plan for major things that could go wrong –like no-show vendors!

If you’re planning an event, then naturally, you’ll want everything to go according to plan.

Unfortunately, though, we live in the real world, which means that Murphy’s Law often reigns supreme. If things can go wrong –chances are they will. This is especially true when an important occasion is at stake.

While this doesn’t mean that you should curl up in despair –it does mean that you should take precautions ahead of time to disaster-proof your big day.

Let’s look at three common problems that can put a damper on even the most well-planned occasion. See how you can cope with these unexpected wildcards, and take precautions to ensure that your event goes off without a hitch!


No-show vendors or performers can throw a wrench in even the most well-planned party. Even if you’ve booked a band or catering company months in advance, people get sick, traffic jams happen, and sometimes, people just can’t make it. To save yourself when your star performer doesn’t show, make sure you have a list of backup vendors that are able and willing to step in at the last minute in case someone fails to come through.

Lousy Weather

While you can’t control the weather –sorry! You can take precautions so that the weather doesn’t have to spell disaster for your event. Save your outdoor occasion from unexpected rainfalls by ensuring that you have a backup plan in case of showers. This means choosing a location that will allow you the use of indoor facilities, or, investing in a marquee. You’ll also want to weatherproof your event, and choose strong and durable decorations that will be able to hold up –come rain or shine.

Technology Fails

Technology’s great –but it’s especially prone to last minute disasters. This is because there are so many things that could go wrong with it –from speaker failures to power problems. Make sure you do a few test runs before the big day, and the day of the event as well, to ensure that everything’s working properly. Finally, make sure you have alternate entertainment planned, just in case things go wrong.

In any event, remember, in most cases, pitfalls aren’t as major as they seem to be, and often, your guests won’t even notice, or mind if a minute detail goes astray. By having a backup plan for major disasters and keeping a level head for everything else, you’ll be able to pull off your event without a hitch –and keep your show on the road!

Need help planning your event? Consider hiring a certified event planner, to ensure that your day will be everything you’re hoping for!

Image: Jonathan Day


How I Grew my Business in Three Days

“Remembering the Past . . .Envisioning the Future.”

As a start-up event planner, the theme of the 2016 CanSPEP Annual Conference couldn’t have been more enticing. My business, Bash Divas, is young enough that I haven’t been exposed to the wealth of opportunities, networking, and experience that CanSPEP offers and that’s why I applied for the scholarship to attend this annual gathering, held March 3-5, in Windsor, Ontario. The chance to meet industry experts and the innovators of event planning face-to-face was too valuable to pass up. The conference represented new tools, tips, and relationships – all of it in a single place, pushing me beyond my comfort zone.

The reality was better than I imagined.

The energy, generosity, curiosity and friendliness of everyone at the conference were incredible. Hundreds of event professionals from all backgrounds and experience levels were willing to share, connect and encourage each other. I was lucky enough to meet one of them within five minutes of my shuttle ride on the first day of the event. Rose Timmerman-Gitzi helped guide me through my first conference experience from start to finish. I wouldn’t have received the scholarship without the help and encouragement of Candice Schierling and Heidi Walker, who acted as my guardian angel and made me feel so welcome. Meagan Rocket made sure I was fully prepared prior to even arriving. Anne Marie Obdam took so much time to answer questions and offer tips. And, of course, Joy Fox, the founder of this priceless organization, reflects her first name to a tee.

But the benefits of attending the CanSPEP conference didn’t stop there. New leads and opportunities were everywhere. More than 10 event planners want to meet with me in the coming weeks. Heather Reid suggested I contact her as soon as possible, while Bettyanne Sherrer showed me off to her contacts like she was my personal mentor.

Natalie Teichmann, Dagmar Gross, Debbie Arato, Michael Marmur, Farida Esmail—the list of professionals who were willing to help and advise is far too long for me to include here, but I’m thankful to each and every one of them for being available to a relative newcomer like myself. Many were there, like me, to learn something new. Others were taking well-deserved time away from the busy life of an event planner while still bettering themselves and their businesses. Still, others used the conference to meet, in-person, long-time friends and colleagues in an environment filled with fun and learning. All the members I met represented the attitude of CanSPEP, “The first step in helping our industry grow is to do it together.”

In addition to the fantastic hosts and attendees, the conference offered varied and unique forums. I was pleasantly surprised by how much I enjoyed all the sessions. The topics combined education with stimulating presentations, providing lessons in a fun, entertaining environment. The result? Invaluable knowledge plus aching muscles in my face and stomach from laughing so hard.

Photo: Bettyanne Sherrer opens the 2016 CanSPEP Annual Conference. Credit: Samuel Engelking Photography

Event planning regularly ranks among the most stressful careers. There’s no doubt we work hard and often, but the CanSPEP conference showed just how good we are at having fun, too. The food was top-notch and the evenings of dining and conversation were exciting, pleasing and a great way to feel a part of the amazing CanSPEP family.  The entertainment and activities led to countless memories I’ll keep forever.

This conference was without question, well-organized, featuring superior speakers, quality vendors and suppliers, and was in the best location of any I’ve attended. Caesars Windsor, The Canadian Club Brand Centre, the Bull & Barrel, and St. Clair Centre for the Arts were among the wonderful venues.

None of this – the speakers, the entertainment, the settings, the fun – would have been possible without the excellent staff of CanSPEP. Their professionalism and attention to detail was on display from the first moment to the last.

As a start-up event planner, I’m privileged to be in contact with other professionals for whom I would be honored to work, or even volunteer. I’ve gathered knowledge and wisdom to apply to my planning practices and help grow my business. None of this would have happened had I not been granted the scholarship to attend the 2016 CanSPEP Annual Conference. I hope this opportunity continues for, and is taken advantage of by, other planners in the future.

I cannot thank you all enough for the wonderful experience I had at the conference. Everyone involved in organizing and executing this event should be commended.