Most of us know that failure to plan an event properly is a guaranteed recipe for disaster.
While most guests will be understanding about small mistakes, if something catastrophic goes wrong you can almost guarantee an epic fail –the kind that will live on in the photo albums and memories of friends and family down the road. Don’t be like the bride and groom who thought it was acceptable to forgo chairs and tables for their guests or the ones who ended up setting fire to the carpet after a failed fireworks display!
The good news, though, is that with careful planning, you can help to stave off many disasters. Here are a few event fails that you’ll want to watch out for on your big day.
1. Mismatched Expectations
If your invitation states that you are having after-dinner jazz, it would be a complete fail to hire a rock band instead. While you may have changed your mind –your guests were prepared for one thing and weren’t expecting this sudden change of plans. Don’t make this amateur mistake –try to ensure that the entertainment and event is consistent with what you’ve promised. If you are uncertain about your specific plans, you should leave it out of your invitations. For example, you could simply say “live music,” instead of specifying the genre.
2. Getting the Date Wrong
You only have to get the date wrong once for this disaster to happen. Imagine booking your venue for the wrong Saturday in June or telling the caterers to be there on the wrong date. When you show up for your wedding, you could be shocked to find a different bride walking down the aisle –and you wouldn’t be the only one! Your guests would be in for a surprise as well if the date on their invitations was also wrong. Getting the date wrong, even just by one day can spell disaster, so make sure you check, recheck, and then check again to ensure that the date is correct to avoid this embarrassing fail.
3. Catering Disasters
Food is an important part of a successful event and something that most of your guests will be looking forward to. Make sure you avoid potential catering disasters by clearly communicating your expectations to the catering company ahead of time, and by making sure that your guests know what to expect. Don’t advertise a luau and provide a DIY noodle bar –your guests will be able to tell the difference!
The good news is that these fails –and more can usually be avoided with good communication. Inform your guests about what they can expect, and try to stick to your promises. Likewise, clearly communicate your expectations with all of the caterers, vendors, and performers that will be involved with your event. Don’t be afraid to double check your dates and times with your vendors, after all, it’s your big day –and it’s understandable that you will want everything to be perfect. A little bit of communication can go a long way towards ensuring that it will be!
If you’re hoping to avoid these types of mishaps on your special day, then you’ll want to ensure that you have a professional event coordinator by your side. Contact Bash Divas for help planning your big day, and make sure everything goes exactly as you –and your guests are expecting!
Image: Ray Boyington